Capture 365 Journal
Capture 365 Journal is a beautiful and easy to use diary/journal. You will have complete access to your journals all the time, allowing you capture your thoughts and special moments throughout the day. Capture 365 Journalを使用すると、ジャーナルにいつでもアクセスでき、1日を通して自分の考えや特別な瞬間を記録できます。 複数のビデオと画像の添付ファイル、iCloud、Dropbox、および365 Direct Syncによる天気と場所のタグ付けを特長としています。. The body of a journal report contains information from the original message such as the sender email address, message subject, message-ID, and recipient email addresses. This is also referred to as envelope journaling, and is the only journaling method supported by Microsoft 365 and Office 365. Journal reports and IRM-protected messages. Capture 365 is a simple, beautiful, and easy to use diary and journal application designed for those mobile users who love to write a diary, track daily activates and journals. Capture 365 Journal is a beautiful and easy to use diary/journal. You will have complete access to your journals all the time, allowing you capture your thoughts and special moments throughout the day. KEY FEATURES - Sync with iCloud, Dropbox or 365 Direct Sync. Sync with Capture 365 Journal Mac.
Capture 365 is a simple, beautiful, and easy to use diary and journal application designed for those mobile users who love to write a diary, track daily activates and journals. You will have complete access to your journals all the time that enable you to capture your thoughts and special event throughout the day.
The app starts at a fundamental level, and now it has millions of users around the world. Just like Diablo, it also offers cloud storage and cloud sync service data encryption with advanced security features that allow you to access your information anytime, anywhere around the world.
Capture 365 diary app is available to use on Android and iOS devices. To access its services, you need to download the app, complete the installation process and enjoy all its features without any limitations. Its most prominent features include sync with iCloud, add a location, weather, and tags, create unlimited folders, automatically import events, automated backup, reminders, and customization, etc.
#1 Day One Journal
One Day Journal is a most popular, award-winning journaling mobile application created and published by Bloom Built Inc. It is a powerful app that will keep you track of every chunk of your memory conveniently and securely.
One Day Journal can also be work as your calendar journal, memory journal, travel journal, and its perfect for all kind of users. From once-in-a-lifetime events to everyday moments, the app’s stunning interface makes journaling about your life a simple pleasure.
With this app, you can keep a calendar and journal of every day of your life with photos and complete notes. It is one of the best apps like Diaro and offers all the similar services with some new features that make it better than others.
One Day Journal feature includes creating unlimited habits, reminders, life-enriching benefits, unlimited photo storage, unlimited journals, social media integration, advanced security system, focus on writing experience, and much more. It is effortless and easy to use the app, and you can download it on Android and iOS devices.
#2 Reminisce Journal
Reminisce Journal is a free iOS and Android app that helps you to capture live moments, daily activities, thoughts, ideas and travel logs, etc. The app is available to use on Android, iOS, and web-browser, and you can access it anywhere around the world. It offers a new built-in calendar feature that allows you to create reminders, add events, and all the other similar things.
Reminisce Journal is one of the best alternatives to Diaro that offers all the similar services with some new features and tools such as create unlimited folders and tags, contacts, location, emotion and easy to understand interface, etc. It also requires registration with an email address to get cloud memory and access. If you are looking for a comprehensive diary app, then you’ll surely enjoy Reminisce Journal.
#3 Grid Diary
Grid Diary is an all-in-one diary app that introduces a unique way of writing a diary. In this app, the diary entry is made up of several Grids that is as simple as a question. It is like a pre-defined template for your diary. Thinking and writing in this way is more effective and natural.
You still have freedom in the amount of grid and text you want to fill in the grid. With the help of this app, you can easily create unlimited folders, diaries, upload images, tag locations, weather, and much more without any limitations.
With this app, you can also upload your important folders and files on the cloud to access it anywhere around the world. Unique grid format, a prompt library for writing inspirations, photo attachment, reading mode, cloud input, full-text search, back and restore, these are core features of the app.
Grid Diary is also available in the Premium version that comes with some advanced features includes passcode lock, customization, night mode, and text formatting tools, etc. All-in-all, Grid Diary is a feature-rich app as compared to others.
#4 Momento
Momento is a private diary and daily journal app developed and published by D3I Ltd. It is a smart app that helps you capture and collect memories to search, explore, and relive and share your story. The app does not help you privately capture moments in just a few tabs with notes, images, and videos, but also automatically collects your daily activities, posts, and photos from the social networking platforms, applications, and devices you use every day.
Every moment is automatically managed and crafted into the beautiful private journal that chronicles your life story and stays up-to-date effortlessly. It is also an alternative to the Diaro app and offers all similar services with some new tools and features. Momento is also perfect for all kinds of the journal and has profound benefits for mental health, memory, and creativity.
The app also includes core features such as write notes with photos and videos, add people, places and tags, custom reminders, unlimited import history from a social platform, stay up to date effortlessly, search and explore, navigate by the calendar and share the best moment, etc. Momento also has an advanced security system to deliver a comprehensive experience.
#5 Standard Notes
Standard Notes is quite a safe place for your notes, thoughts, and life’s work. It is a simple yet powerful notes app that allows you to take notes anytime, anywhere. With this app, you can easily import unlimited notes with URL, images, videos, locations, and weather, etc.
It is a complete solution that allows you to upload any files and directly share it with others. The app uses end-to-end encryption so that no one can read your notes, and your ISP cannot read your letters.
Standard Notes is available to use on Android and iOS platforms, and you can download and use it anywhere around the world. Unlike other similar notes apps, it also includes core features such as passcode lock, fingerprint lock, tag notes to organize them in categories, pin note, archive note to stash it away, auto-save, and offline mode.
#6 Joplin
Joplin is a free, open-source note-taking and to-do application that can handle a large number of notes organized into the notebook. The note is searchable, which can be copied, tagged, and modified. With the help of this app, you can also sync your notes via Microsoft OneDrive, NextCloud or WebDAV, etc.
The app is also available to use on Microsoft Windows, macOS, and Linux, and the call can synchronize with each other so your notes can be available on your mobile device, laptop, and tablet, etc.
Its desktop app can be used to import notes from Evernote via .enex files, including the formatted content, resources and complete metadata. All these imported notes can then be sync with the mobile app. There is also has a list of core features that make it better than others. Joplin requires registration with a verified email address, name, and complete images.
#7 Open Live Writer
Open Live Writer is an open-source Window application that is designed to enable the professional writer to author, edit and distribute blog posts. It is a simple and lightweight solution that enable users to create and edit blog posts before publishing them on their websites. The solution supports multiple blog service providers such as blogger, WordPress, DashBlog, Moveable type and lots of others. With this users can write articles on the platform and easily publish them on their favored blog. You can also compose your posts offline and publish them on your return. The software solution stands as a powerful blog that gives writers multiple options in order to customize the feel and look of their posts. Open Live Writer is built to succeed the underdeveloped Windows Live Writer and is supplied with the short permissive MIT license. It is quite simple and easy to use software; you don’t need to install a separate solution to get the chance to reel in the app. Open Live Writer setup is also straightforward, you just launch the program and add your blog account to get things goings. One of the best fact about this app is that it also works in offline mode, this mode comes in handy when you have a great blog post idea but have no internet connection. This notes solution also includes core features such as multiple blog support, retrieve theme, image editing tools, and keyboard shortcuts, etc. Open Live Writer is free to use an open-source solution for all kind of bloggers.
#8 Diaro
Diaro – Diary, Journal, Notes, and Mood Tracker is a multi-platform diary app that is designed to record all your activate, daily tasks, events, appointments, experience, secrets, and ideas throughout the day and sync data across all your devices. The app helps you organize your daily diary/journal entries or notes from the past in the simplest way.
It offers a powerful search that helps you find diary entries any keyword in the title or text and filter results by date, tags, folders, or locations. You can preserve your special memories, store personal moments and memories, or keep track of your life with the help of this powerful app.
Diaro can easily use as a classic diary, mood tracker, travel journal, business planners, daily expense trackers, and lots of other things. One of the most addictive thing about this diary app is that it offers cloud storage and sync feature that allows you to access and store your details anytime, anywhere around the world.
Diaro includes core features such as support multiple languages, security code, and fingerprint, organize diary, attach and store an unlimited amount of photos, advanced privacy, filter results and multi-window mode, etc. Overall, Diaro is one of the most leading diary apps as compared to others.
#9 Notesmartly
Notesmartly is a smart workspace that allows you to create notebooks, wide boards, scribbles, task list, to-do list and much more. It is an all-in-one note-taking application that put everything that matter in one place and allows you to capture and share easily. With the help of this note-taking solution, you can easily plan your tasks and communicate at the same place and same time. It introduces a new collaborative board and allows you to use a whiteboard to capture the conversation, links, images, and documents for the project. Directly on this platform, you can able to invite your friends or colleagues through email. Work together on a team project or just plan even with your friends. Just like most of the other note-taking solutions, it also offers offline access, and you won’t even realize whether you are online or offline. Notesmartly start with a very basic level, and now it has thousands of users around the world who can use it to complete their commercial projects. It has a massive list of prominent features and tools that make to better than others. Try it out; you’ll surely enjoy it.
#10 Cryptee
Cryptee is a powerful cross-platform, encrypted and secure home for your private documents, notes, images, and files. With this secure platform, you can easily take notes with images, videos, audios and other content without any limitation. The platform uses a strong client-side AES256 zero-knowledge encryption and has all the features you had to expect like live sync with unlimited devices, editing, rich document, hotkeys, code highlighting, embeds, attachment, and PDF, etc. Cryptee is a comprehensive solution and comes with all the major tools and features in order to deliver a complete note-taking platform. Secure data backups that include two disaster backup servers and alert mechanisms against backend tampering. It has a powerful editor that allows you to format your documents with hotkeys easily, embed images, videos and audios, organize documents, find files and easily bulk import your notes. It also enables to use the quick link and reference your documents from one another. You can also attack all kinds of files including funny memes and zip archives. Overall, Cryptee is one of the best note-taking solutions as compared to others.
#11 Umbrella Note
Umbrella Note is a simple, fast, beautiful and powerful open-source application for taking notes. It is designed for kind of users who can take their codes, written content or ideas. The objective of the platform is to build a beautiful and extremely simple application for taking important notes and keep journals. With this help of this advanced level note-taking solution, you can easily create any size of the note, import images, videos and any kind of content without any limitation. Umbrella Note introduces an advanced level syncs system that syncs all your data with Dropbox, OneDrive and Google Drive. The application also includes core features such as minimal user-interface, works offline, available to use on multiple platforms, keyboard shortcuts, integration with Google assistant, smart text editor, multiple themes and different modes. If you are looking for a cross-platform note-taking application than trying it out, it is specially designed for you.
#12 Boostnote
Boostnote is an open-source note-taking application that is specially designed for programmers. With this solution, you can easily create and edit any code. For code snippets, that app can highlight code syntax in more than 100 popular languages, including HTML, CSS, JAVA, Python, etc. The best part about this platform is backed by a community of programmers and gained a lot of attention on GitHub and support multiple contributes. With its community, beginners can easily get new ideas and get real-time feedback about their code.
Programmers trust the community from up to 200 countries and regions. With this tool, you can easily create and edit code whenever and wherever, even if you are offline. It also offers unlimited customization with a massive range of code block, editor, and UI themes; you can also be able to set hotkeys as you like. There is also a list of core features that make it a complete solution for programmers.
#13 MemPad
MemPad is a plain text outliner and notes talking solution with the structured index. It is specially designed to store in a single file and easily edit with multiple tools. Its user-interface is available in more than 20 languages, and you can access it anywhere around the world. The platform offers standard editing functions such as cut, copy, undo, redo, date, time insert, drag and drop and support URLs as well as network and local file or folders. The main window of the application is split into two parts. First one represents your workspace where writing is done, and the other is simply a navigation panel to easily switch between notes. When it not used, the app can be set to hide in the system tray and for quick access it five you possibility to set the custom combination of keys in order to bring it back up, in case you come across something of interest. Moreover, all the documents can be encrypted with a password to ensure maximum protection. MemPad offers a simple dashboard to the editor and creates notes where you can easily use its all tools, import images and contents. Unlike others, it also has a list of core features that make it better than others.
#14 Milanote
Milanote is a simple but powerful tool to organize your ideas and projects into visual boards. It is a platform to put your ideas together, see all your notes, ideas, and research side by side. This application helps you explore your options. Its fast and tactile interface makes it easy to experiment, play and create ideas and explore creative possibilities. It has many advanced options that allow you to create and edit unlimited documents, import images, videos, and much more that complete your idea.
The most interesting fact about this solution is that it helps you capture your team’s ideas across hundreds of messages, emails, and notes. It offers a private place to think for new ideas, generate them visually and share with teammates. Safe and secure environment, advanced tools, drag and drop, customization, import images, team collaboration, and add any content are Milanote’s core features. It is a premium solution that you can run on almost all popular platforms.
#15 Inkdrop
Inkdrop – Robust Markdown Note-Taking App developed and published by Takuya Matsuyama. It is a powerful tool that lets you write in GitHub-flavored Markdown with-inline code syntax highlighting support. The application comes with a stunning interface that gets your task with more fun. With the help of this platform, you can keep your data synchronized quickly if you have multiple devices. You can entire notes stored in Inkdrop secure database will encrypt in the state of that we never be able to reveal your data. The most interesting fact about this app is that you can read and write even in offline because your data is also kept in the application. Inkdrop required registration with verifying email address, name, and all the other important information. After completing the sign-up, you can enjoy it all features without any limitation. Unlike more of the editor, it also has a simple but powerful dashboard, where you access it all features and easily customizes it with own style. Its core features include multi-platform support, simple interface, toolbar, edit notes, import documents and much more. Try it out, Inkdrop is designed for all kind of users.
#16 NimbleNotes
NimbleNotes is an online notebook that is specially designed to help students learn more efficiently. Its digital notebook enhances your learning workflow with instantly generated flashcard desks, study session analytics, and advanced filtering capabilities. The application feature three key elements to improve learning workflow. Its note editor uses a data-driven approach to organize your note, grouping related information into templates for faster note taking automatic styling. It supports multimedia note like videos and images as well as content specific notes like numbers and calendar dates etc. NimbleNotes introduce a new note filter system that helps you find information, enabling you to access notes at very broad or infinitely specific levels. The solution also powers its unique flashcard generators that can instantly create entire flashcard desks from your notes in just a single click. You can easily use these built-in study tools that provide detailed reports and stat tracking for an optimized learning experience. With this, you can also be able to create a complete note, use advanced levels tools bar, edit notes and easily share it with the others. There is also a list of core features that make it better than others. Try it out; you’ll surely enjoy it.
#17 Daylio
Daylio – Diary, Journal, Mood Tracker is a free-to-use Diary app developed and published by Daylio. The application enables you to keep a private journal without having to type a single line. It is a beautifully designed app that comes with an intuitive interface and customization feature. With this, you can pick your mood and add activities you have done during the day. You are also able to add notes and keep an old-school diary. This daily application is collecting recorded moods and activities in the statistics and calendar. This formatting will help you to understand your habits better.
It is a complete solution that helps you keep track of your activities and create more productive patterns. The application allows you to easily review all entries in the statistics on charts or the calendar and share them with your friends. The most interesting fact about this solution is that it offers a robust search feature that allows you to easily search your documents with names, tags, and other related stuff. Daylio also offers core features such as beautiful icons, a massive database, exploring interesting statistics, seeing your modes, creating goals, sharing notes, exporting PDF and CSV documents, etc. it is one of the best diary app available to use on Android and iOS platform only.
#18 Alternote
Alternote is a note-taking an application that integrates with Evernote. It is a commercial app, and you can download them on the iOS platform only. The application is designed to be the most convenient and natural way to make notes, gather information, write down your ideas, memories, and feelings, etc. It is a complete diary solution that comes with lots of new tools to make your notes simple and readable. Alternote app is totally source; there are no servers in the chain, just you, your device and Evernote backend. In order to make it powerful than others, it comes with different modes such as compact mode, night mode and day mode. Both modes as its own advantages and features. With this app, you can also be able to create unlimited to-do lists, and reminder notes that is easily shareable. Unlike others, it also includes core features such as simple interface, customizable, multiple modes, and robust search, backed by Evernote, colored tags, attachments support, print PDF and much more. Do try it out, you’ll be amazed at all the thing in this stunning application.
#19 Leanote
Leanote is a Freemium Open-Source platform that provides note and blog services. It allows you to use the note as your personal notebook, if you want to share with your friends, just publish a note or complete notebook to the blog. As compared to Diaro and other similar note applications it is bit different, but offers lots of new features and tools that make it better than others. The code of this solution can be found in Github, but you have to play to get the app from its official site. It is a feature-rich solution and comes with lots of new features including Ace editor, stacked it an editor, rich text editor, document navigation, writing mode, new toolbar, multiple kinds of code, two kinds of a screen, image management, collaboration and much more. With this solution, you can easily able to create unlimited notes with different categories as well as share it with the others. If you are looking for a comprehensive note solution, then try it out, you’ll surely enjoy it.
#20 NixNote
NixNote is a comprehensive solution that helps you to create notes and organize events. It is an open-source tool that is designed in Java and comes as a clone of Evernote with the same features and new tools. One of the best things about this open-source solution is that it not require any installation or signup.
You must have Java installed on the PC, and you can easily and directly run the solution as well as save it to a USB drive to launch it on any machine. Unlike most of the other journaling app, it also offers a simple and attractive interface that is easy to navigate.
You can take advantage of standard text formatting options to write personalized notes, built several notes, and organized them in different categories as well as tags to find particular kinds of notes fasters. NixNote also includes core features such as new tools, open-source, free for everyone, create extensive notes, add categories, and much more.
#21 Flava
Flava is a comprehensive all-in-one journaling application that helps you to keep track of all kinds of things, events, ideas, songs, photos, places and much more. It has an intuitive interface that make it more interesting for everyone. Flava comes as the alternative to Diaro but introduce lots of new features, tools, and services that make it better than others. The app specially designed for social networking lovers who want to share their posts to Facebook, Twitters and lots of other social platforms, but default posts are private. With its simple dashboard, you can easily navigate and create new posts just in a few minutes as well as post on the social platforms. As compared to all the other similar journaling application it is more powerful and offers lots of new editing tools that make your post more interesting and attractive that help you to attract more audience and increase followers. There is an also option to import unlimited images, videos, voice, and memes with your posts and you can categorize them using the various tags. The timeline view in which posts are displayed quite interesting and easy to navigate that give you a quick overview of your recent entries. Simple interface, multiple versions, lots of new tools, cloud storages, create unlimited folders, add categories and stunning interface these core features of the app. Flava is available to use on iOS platform only, and you can download and use them anywhere around the world.
#22 Ministry Assistant
Ministry Assistant is a powerful application that quickly takes notes and stays organized. It is a free application developed by Lost Pixels, and you can download it on Android devices only. The app features a simple but intuitive interface where you can easily track your territories, all your returns and visits, your service time for the month as well as plan your day or week of the door to door military.
Ministry Assistant comes with a variety of tools and a built-in calendar that allows you to generate any note easily; import date decorates it with different colors. It also enables you to create territories with streets, buildings, and rural addresses that make it better than others.
Ministry Assistant has also included core features such as unlimited tag address with GPS, make fast notes, automatically update dates, create ministry schedule, share information, send addresses, add time, a widget for the report, backup and restore features, etc. Overall, Ministry Assistant is one of the best and powerful applications that allow you to generate territories without any limitation easily.
#23 Zim Wiki
Zim Wiki is a notepad like application which users can use like they use Wiki. The platform also allows users to collect their ideas, tasks, and notes in a single place, and they can keep everything organized in a place. Moreover, users can also use it to maintain a collection of notes in wiki pages, which will help them keep everything organized in a form.
The platform also supports adding tasks ad they can also use it as a journal for their own personal use. Moreover, the software also enables users to keep archives of notes, and it can auto-save all the notes which users write in the software. Users can also link different notes, and they can easily navigate through a collection of pages.
Zim Wiki also supports embedded equations, and they can even edit the equations the way they like. Moreover, it also helps users find anything with the help of a keyword, and they can add different plugins in the software for spell check and other purposes.
-->Important
Please refer to the Microsoft 365 security center and the Microsoft 365 compliance center for Exchange security and compliance features. They are no longer available in the new Exchange Admin Center.
Journaling can help your organization respond to legal, regulatory, and organizational compliance requirements by recording inbound and outbound email communications. When planning for messaging retention and compliance, it's important to understand journaling, how it fits in your organization's compliance policies, and how Exchange Online helps you secure journaled messages.
Why journaling is important
First, it's important to understand the difference between journaling and a data archiving strategy:
Journaling is the ability to record all communications, including email communications, in an organization for use in the organization's email retention or archival strategy. To meet an increasing number of regulatory and compliance requirements, many organizations must maintain records of communications that occur when employees perform daily business tasks.
Data archiving refers to backing up the data, removing it from its native environment, and storing it elsewhere, therefore reducing the strain of data storage. You can use Exchange journaling as a tool in your email retention or archival strategy.
Although journaling may not be required by a specific regulation, compliance may be achieved through journaling under certain regulations. For example, corporate officers in some financial sectors may be held liable for the claims made by their employees to their customers. To verify that the claims are accurate, a corporate officer may set up a system where managers review some part of employee-to-client communications regularly. Every quarter, the managers verify compliance and approve their employees' conduct. After all managers report approval to the corporate officer, the corporate officer reports compliance, on behalf of the company, to the regulating body. In this example, email messages might be one type of the employee-to-client communications that managers must review; therefore, journaling can be used to collect all email messages sent by client-facing employees. Other client communication mechanisms may include faxes and telephone conversations, which may also be subject to regulation. The ability to journal all classes of data in an enterprise is a valuable functionality of the IT architecture.
The following list shows some of the more well-known U.S. and international regulations where journaling may help form part of your compliance strategies:
Sarbanes-Oxley Act of 2002 (SOX)
Security Exchange Commission Rule 17a-4 (SEC Rule 17 A-4)
National Association of Securities Dealers 3010 & 3110 (NASD 3010 & 3110)
Gramm-Leach-Bliley Act (Financial Modernization Act)
Financial Institution Privacy Protection Act of 2001
Financial Institution Privacy Protection Act of 2003
Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (Patriot Act)
European Union Data Protection Directive (EUDPD)
Japan's Personal Information Protection Act
Journal rules
The following are key aspects of journal rules:
Journal rule scope: Defines which messages are journaled by the Journaling agent.
Journal recipient: Specifies the SMTP address of the recipient you want to journal.
Journaling mailbox: Specifies one or more mailboxes used for collecting journal reports.
In Exchange Online, there's a limit to the number of journal rules that you can create. For details, see Journal, Transport, and Inbox rule limits.
Journal rule scope
You can use a journal rule to journal only internal messages, only external messages, or both. The following list describes these scopes:
Internal messages only: Journal rules with the scope set to journal internal messages sent between the recipients inside your Exchange organization.
External messages only: Journal rules with the scope set to journal external messages sent to recipients or received from senders outside your Exchange organization.
All messages: Journal rules with the scope set to journal all messages that pass through your organization regardless of origin or destination. These include messages that may have already been processed by journal rules in the Internal and External scopes.
Journal recipient
Capture 365 Journal Articles
You can implement targeted journaling rules by specifying the SMTP address of the recipient you want to journal. The recipient can be a mailbox, distribution group, mail user, or contact. These recipients may be subject to regulatory requirements, or they may be involved in legal proceedings where email messages or other communications are collected as evidence. By targeting specific recipients or groups of recipients, you can easily configure a journaling environment that matches your organization's processes and meets regulatory and legal requirements. Targeting only the specific recipients that need to be journaled also minimizes storage and other costs associated with retention of large amounts of data.
All messages sent to or from the journaling recipients you specify in a journaling rule are journaled. If you specify a distribution group as the journaling recipient, all messages sent to or from members of the distribution group are journaled. If you don't specify a journaling recipient, all messages sent to or from recipients that match the journal rule scope are journaled.
Note
The SMTP address specified for the journaling recipient cannot contain a wildcard character. For example, the SMTP address cannot be listed as *@contoso.com.
Journaling mailbox
The journaling mailbox is used to collect journal reports. How you configure the journaling mailbox depends on your organization's policies, regulatory requirements, and legal requirements. You can specify one journaling mailbox to collect messages for all the journal rules configured in the organization, or you can use different journaling mailboxes for different journal rules or sets of journal rules.
You can't designate an Exchange Online mailbox as a journaling mailbox. You can deliver journal reports to an on-premises archiving system or a third-party archiving service. If you're running an Exchange hybrid deployment with your mailboxes split between on-premises servers and Exchange Online, you can designate an on-premises mailbox as the journaling mailbox for your Exchange Online and on-premises mailboxes.
Journaling mailboxes contain sensitive information. You must secure journaling mailboxes because they collect messages that are sent to and from recipients in your organization. These messages may be part of legal proceedings or may be subject to regulatory requirements. Various laws require that messages remain tamper-free before they're submitted to an investigatory authority. We recommend that you create policies that govern who can access the journaling mailboxes in your organization, limiting access to only those individuals who have a direct need to access them. Speak with your legal representatives to make sure that your journaling solution complies with all the laws and regulations that apply to your organization.
Important
If you've configured a journaling rule to send the journal reports to a journaling mailbox that doesn't exist or is an invalid destination, the journal report remains in the transport queue on Microsoft datacenter servers. If this happens, Microsoft datacenter personnel will attempt to contact your organization and ask you to fix the problem so that the journal reports can be successfully delivered to a journaling mailbox. If you haven't resolved the issue after two days of being contacted, Microsoft will disable the problematic journaling rule.
Alternate journaling mailbox
When the journaling mailbox is unavailable, you may not want the undeliverable journal reports to collect in mail queues on Mailbox servers. Instead, you can configure an alternate journaling mailbox to store those journal reports. The alternate journaling mailbox receives the journal reports as attachments in the non-delivery reports (also known as NDRs or bounce messages) generated when the journaling mailbox or the server on which it's located refuses delivery of the journal report or becomes unavailable.
When the journaling mailbox becomes available again, you can use the Send Again feature of OfficeOutlook to submit journal reports for delivery to the journaling mailbox.
When you configure an alternate journaling mailbox, all the journal reports that are rejected or can't be delivered across your entire Exchange organization are delivered to the alternate journaling mailbox. Therefore, it's important to make sure that the alternate journaling mailbox and the Mailbox server where it's located can support many journal reports.
Caution
If you configure an alternate journaling mailbox, you must monitor the mailbox to make sure that it doesn't become unavailable at the same time as the journal mailboxes. If the alternate journaling mailbox also becomes unavailable or rejects journal reports at the same time, the rejected journal reports are lost and can't be retrieved.
Because the alternate journaling mailbox collects all the rejected journal reports for the entire Exchange Online organization, you must make sure that this doesn't violate any laws or regulations that apply to your organization. If laws or regulations prohibit your organization from allowing journal reports sent to different journaling mailboxes from being stored in the same alternate journaling mailbox, you may be unable to configure an alternate journaling mailbox. Discuss this with your legal representatives to determine whether you can use an alternate journaling mailbox.
When you configure an alternate journaling mailbox, you should use the same criteria that you used when you configured the journaling mailbox.
Important
Capture 365 Journal Review
The alternate journaling mailbox should be treated as a special dedicated mailbox. Any messages addressed directly to the alternate journaling mailbox aren't journaled.
Journal reports
Capture 365 Journal Login
A journal report is the message that the Journaling agent generates when a message matches a journal rule and is to be submitted to the journaling mailbox. The original message that matches the journal rule is included unaltered as an attachment to the journal report. The body of a journal report contains information from the original message such as the sender email address, message subject, message-ID, and recipient email addresses. This is also referred to as envelope journaling, and is the only journaling method supported by Microsoft 365 and Office 365.
Journal reports and IRM-protected messages
When implementing journaling, you must consider journaling reports and IRM-protected messages. IRM-protected messages will affect the search and discovery capabilities of third-party archiving systems that don't have RMS support built-in. In Microsoft 365 or Office 365, you can configure Journal Report Decryption to save a clear-text copy of the message in a journal report.
Important
The Journal Report Decryption feature currently does not support the explicit use of OME templates. If you use a mail flow rule (also known as a transport rule) to apply an OME template, the journal report will not contain a decrypted copy of the message. Currently, journal report decryption only works with the default OME template that's implicitly applied by Exchange Online (on OME messages).
Troubleshooting
When a message matches the scope of multiple journal rules, all matching rules will be triggered.
If the matching rules are configured with different journal mailboxes, a journal report will be sent to each journal mailbox.
If the matching rules are all configured with the same journal mailbox, only one journal report is sent to the journal mailbox.
Journaling always identifies messages as internal if the email address in the SMTP MAIL FROM command is in a domain that's configured as an accepted domain in Exchange Online. This includes spoofed messages from external sources (messages where the X-MS-Exchange-Organization-AuthAs header value is also Anonymous). Therefore, journal rules that are scoped to external messages won't be triggered by spoofed messages with SMTP MAIL FROM email addresses in accepted domains.
Duplicate journal report scenarios in a hybrid Exchange environment
In a hybrid Exchange environment, the following scenarios are known to result in duplicate journal reports and these are considered by design:
- Cloud to cloud: Any situations where email is forked will lead to duplicate journaling, such as:
Transport chipping (too many recipients on the message).
Internal and external recipients exist on the same message – two forks are created for spam/phishing purposes (one in which internal recipients exist, and one in which external recipients exist).
Any future needs where the cloud needs to fork the message.
On-premises to cloud: Once when on-premises journals and once when the cloud journals. This can be prevented by implementing the PreventDupJournaling flight in a tenant.
Cloud to on-premises: After the cloud has journaled, on-premises journals. We cannot prevent this scenario.
Capture 365 Journal 使い方
Having problems? Ask for help in the Exchange forums. Visit the forums at Exchange Online or Exchange Online Protection.
Capture 365 Journal
If you're having trouble with the JournalingReportDNRTo mailbox, see Transport and Mailbox Rules in Exchange Online don't work as expected.